Fixed Assets

The Fixed Assets module (Enterprise) lets you maintain a formal register of your capital assets, compute depreciation, and record disposals — all from within OjaSuite.

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Asset Categories

Before adding assets, create at least one category from Fixed Assets → Categories. Examples: Vehicles, Computers, Office Furniture, Plant & Machinery.

Each category stores a default useful life (years) and a default depreciation rate. When you add a new asset and select its category, these defaults auto-fill the relevant fields — saving you time and reducing input errors.

Categories also drive the asset code prefix (e.g. a category with code VEH generates asset codes like FA-VEH-0001).

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Adding Assets

Go to Fixed Assets → Add Asset and fill in the following:

• Asset Name and Category (required)
• Department / Location — free text describing where the asset is housed or which team uses it
• Serial Number and Supplier — for warranty and procurement records
• Acquisition Date and Acquisition Cost — the original purchase date and price (required)
• Salvage Value — the expected residual value at the end of the asset's useful life (use 0 if none)
• Useful Life (years) and Depreciation Method
• Condition — Excellent, Good, Fair, or Poor

The asset code (e.g. FA-COMP-0003) is generated automatically and cannot be manually edited.

Depreciation Methods

• Straight-Line — an equal depreciation charge each year:
  Annual depreciation = (Acquisition Cost − Salvage Value) ÷ Useful Life
• Declining Balance — a fixed percentage of the opening book value each year:
  Annual depreciation = Opening Book Value × Depreciation Rate
  Depreciation stops when book value reaches the salvage value.

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Running Depreciation

Go to Fixed Assets → Run Depreciation. Select the calendar year and click Compute All Assets. OjaSuite calculates and stores a depreciation record for every eligible active asset — eligible meaning it is active, has a depreciation rate > 0, a useful life > 0, and the selected year falls within the asset's depreciation window.

Records are upserted — running depreciation for the same year a second time updates the existing records rather than creating duplicates. This is safe to re-run if you corrected an asset's values.

On each asset's detail page you will also find a projected depreciation schedule — the full year-by-year breakdown computed from the asset's current values, regardless of whether depreciation has been formally computed yet. This is a read-only projection for planning purposes.

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Disposing an Asset

When an asset is sold, scrapped, donated, or written off, open the asset from the register and click Dispose. Fill in:

• Disposal Date
• Disposal Type — Sale, Scrapped, Donated, or Written Off
• Disposal Proceeds — the amount received (applicable for Sales; enter 0 for scraps or write-offs)
• Notes — optional reference (buyer name, invoice number, reason for write-off, etc.)

The disposal form shows the asset's current book value and a live gain/loss preview as you type the proceeds. After saving, the asset's status changes to Disposed, Scrapped, or Written Off and it no longer appears in the active register. The disposal record remains permanently attached to the asset's history.

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Reports

Go to Fixed Assets → Reports for a printable asset schedule. Filter by category and status. The table shows:

• Asset code, name, and category
• Acquisition date and original cost
• Accumulated depreciation (sum of all computed depreciation records)
• Current book value (cost minus accumulated depreciation)
• Depreciation method and status

A totals row at the bottom summarises total cost, total accumulated depreciation, and total net book value across all listed assets. Use the print button to produce a clean hard-copy register for audit or management review.